2021 Selected Film deliverables form


Congratulations on your selection! Fill out this form by July 9th to help us keep track of film traffic and all the pertinent information for your film listing, and to supply a download link for your film, if available.

There is a lot of information here, so have a look through the whole form before you begin.

Once you submit, you will be able to download your Official Selection laurels.

    Basic film info

    While we can get much of this information in one way or another, this helps us put it all in one place, and gives you the opportunity to give us the fully-vetted and proofed information, exactly as you'd like to see it on our Web site and program.

    Premiere status (required)

    Please confirm that your film is not available publicly on free streaming sites like YouTube or Vimeo, or on commercial home media or VOD (such as Amazon Prime, Netflix, Shudder, etc.)

    Does it have English subtitles? (required)

    Screen shots (required)

    Upload up to 3 full size frame grabs from your film, at least one amazing shot with no overlaid text or logos. This SHOULD NOT be your poster, but an action shot from your film. Exciting moments that feature foreground closeups of a character (or monster) work the best at large and small thumbnail sizes. If you have a vertically oriented poster image, include that also. Maximum file size is 5MB each, .jpg or .png format.

    Important! Make sure your images include the film name and director name, so that we can tell which film they belong to (For example: "Kill Shot-Alan Smithee-image1.jpg", "Hellraiser-Clive Barker-image2.png").

    Video file information

    Film resolution (required)

    Film frame rate (required)

    23.98/24fps is the international exhibition film standard, so it's best to supply your film at that frame rate, if you have it. If you don't, let us know what you do have, and we will convert as necessary. We DO NOT recommend supplying 29.97 or 60fps, as these will typically look quite jerky when converted (but if it's the only thing you have, let us know here).

    Video file format (required. Check all that you can supply.)

    We'd like you to send us the highest quality version of your film file that you can. This will allow us to create the best possible showcase. WE DO NOT ACCEPT MP4s - they are not high quality enough for exhibition. Please supply an intermediate format like ProRes or DNxHD

    Your total file size should be BIG, at least .15GB per minute. (a 5 min film should be over 760MB, 15 mins over 2GB, 90 mins about 13+ GB MINIMUM, etc.)

    If you have a DCP of your film (especially with 6ch sound), please supply that PLUS a ProRes or DNxHD file. ONLY FILMS WITH RUNTIMES GREATER THAN 60 MINS may supply a DCP on CRU drive. DCPs for shorter films should be download links.

    Aspect ratio

    Sound mix (required)

    We recommend 5.1 sound for theatrical projection, but streaming can only accommodate stereo sound. If you have both a 5.1 mix (such as in a DCP) and an official stereo mix, please provide both. If you only provide a 6 or 8 channel mix, we will need to mix it down to stereo for streaming on our end.

    Download link

    • If you can supply a download link below for your film file now, that greatly simplifies our film traffic management and is highly recommended.
    • If you don't have one ready, choose the "I'll email it later" option below and email it to submissions@portlandhorrorfilmfestival.com, ideally no later than Monday July 12th, so that we can incorporate a clip in our festival trailer.
    • If you're not able to send your file by that date, please let us know when you think it might be available in the Comments box, so we can make arrangements with you.

    • You can use any file transfer service you like, but this link should remain active until August 5th, 2021. It doesn't happen often, but sometimes technology fails and we need to download your file again at the last minute, without notice. If this isn't possible, tell us the deadline for downloading from your service in the Comments field at the end of this form.
    • If using Google Drive (recommended) or Dropbox, set your sharing options to "link" sharing that allows anyone with the link to download the file (in advanced sharing options), and paste that link here.
    • If using WeTransfer or similar use the "get transfer link" option and paste that here.
    • DON'T use Vimeo for downloads unless you have a higher level paid account that lets you share your "Original" file with us, and please ensure that works and the option is turned on in your privacy settings. Otherwise, we will only be able to download files compressed for streaming, which will look very bad when we process them for our show.
    • We need the best version of your file, ProRes 422 or DNxHD so that it looks great on screen. MP4s are only acceptable if the bitrate is greater than 20Mbps (open in Quicktime to check the "data rate" before sending the file to us). If you don't know your file's bitrate, please DO NOT SEND AN MP4, send us a ProRes 422 or DNxHD file instead.
    • Most file transfer services allow you to get a shareable link; that's what we need here. You can usually find this option by poking around their interface, or googling it.
    • It's secure! This form will be seen and this link only used by the festival directors, and will not be shared with any other judges or staff.

    Hybrid festival information

    Portland Horror Film Festival returns to the iconic Hollywood Theatre in Portland, OR!

    Last year, Portland Horror Film Festival was the first all-horror festival in the country to create a fully streaming spectacle to bring independent horror films and filmmakers into the homes of an audience of rabid horror fans stuck at home during the pandemic. The feedback we received from our community of horror fans was incredible! Many let us know that PHFF was a bright spot amidst so much uncertainty and it helped get them through the year in lockdown. Embracing the streaming format and technology helped us to not only engage a larger audience, it also broke down barriers, allowing us to host live audience-interactive Q&As with over 90 filmmakers - more than ever before! - and also allowed those audience members with mobility issues and other impairments to enjoy the festival in comfort, many for the first time.

    After polling our audience, we discovered that while many are ready to get back into the theater with us, over half of last year's audience prefers to stream all or part of the show. So, this year, Portland Horror Film Festival will be a true hybrid fest, combining the best parts of our acclaimed in-person show with the best parts of last year's amazing streaming event.

    Not only are we planning to stream the same films we play in person at the theater, we're also showcasing several nights of streaming-ONLY material to keep audience members engaged with independent horror, even when they're not at the theater. This allows us to more successfully fulfill our mission of evangelizing independent horror, by showcasing more amazing horror films than we would otherwise be able to, given limited theatrical slots. We expect nearly our whole audience, including those who attend in person, to also stream this exclusive content with a rabid intensity. With several iconic festivals like Chatfest still only streaming films, we believe that streaming is here to stay in the festival world, and we think that offering both in-person screenings and exclusive streaming content is a great way to create a truly awesome program for both horror fans and filmmakers!

    We'll be programming these streaming-only films with the same careful curation we use to program a purely in-person show, so that the streaming portion of our show is just as vibrant (and horrifying) as our in-person screenings.

    The festival will take place July 28 - August 5th, with the following types of shows:

    • Wed, July 28, 7-11pm in person at The Hollywood Theatre AND streaming
    • Thu, July 29, 7-11pm in person at The Hollywood Theatre AND streaming
    • Fri, July 30, 7-11pm streaming ONLY with live Zoom Q&As
    • Sat, July 31, 7-11pm streaming ONLY with live Zoom Q&As
    • Sun, Aug 1, 1-5pm matinee in person at The Hollywood Theatre AND streaming
    • Mon, Aug 2, 7-11pm streaming ONLY with live Zoom Q&As
    • Tue, Aug 3, 7-11pm streaming ONLY with live Zoom Q&As
    • Wed, Aug 4, 7-11pm in person at The Hollywood Theatre AND streaming
    • Thu, Aug 5, 7-11pm in person at The Hollywood Theatre AND streaming

    Streaming restrictions

    Our current plan is to make our streaming event available anywhere in the USA, as we did in 2020, but may offer limited streaming to Canada or other countries, if enough filmmakers are interested in us doing so. Streaming will take place on a secure platform that supports full studio-grade DRM (Fairplay, Widevine, forensic watermarking, etc.) for the safety of your film, and only ticketed audience members will have access to each film or film block, starting at its scheduled premiere time and ending Sunday, August 8th.

    May we stream your film to ticketed members in (check all that apply):


    Filmmaker Q&As

    We would love to have you participate in a live Q&A after your film or film block. We don't yet know which films will be playing in the theater or exclusively streaming, but would like to know your availability for either circumstance.

    Are you interested and able to attend in-person screenings at the Hollywood Theatre in Portland, Oregon on any of the following days (choose all that you could attend):

    If your film is scheduled as a streaming exclusive, are you available to participate in a live Zoom Q&A in the US Pacific Daylight Savings timezone (UTC-7) on any of these dates (check as many as you can be available for):

    Additional comments